iFactFind's state-of-the-art eSign functionality revolutionises document handling and compliance for financial advisers, streamlining the process of obtaining legally binding signatures digitally. This advanced feature is designed to enhance both the efficiency and security of document signing, making it an indispensable tool for today's digital-first financial landscape.
The eSign functionality enables documents such as engagement letters, consent forms, third-party authorities, and risk profiles, among others, to be signed electronically. Signees, including external parties like executors, can sign these documents directly from their mobile devices or any other internet-enabled device. This flexibility ensures that critical documents can be signed and returned promptly, without the delays typically associated with traditional paper-based processes.
Each document processed through iFactFind's eSign feature generates a Certificate of Authenticity that includes a complete audit trail with a unique Document ID. This audit trail captures critical details such as digital signatures, IP addresses, and geo-locations of the signees. These features are crucial for compliance with Australia's Electronic Signature Laws, which require robust verification and tracking of electronic transactions. Additionally, the compliance logs maintain detailed audits of all consents, ensuring adherence to regulatory requirements and thorough documentation of client interactions.
In line with compliance requirements, all documents signed via iFactFind are securely stored in the eSign Vault, hosted on AWS within Australia. This ensures that all documents remain on Australian soil at all times, adhering to the strict data residency laws that mandate the local storage of sensitive information.
Advisers can build their own consents within the consent library and secure acknowledgments from their clients, further enhancing compliance practices. The system also supports the uploading of various file formats including PDFs, Word documents, Excel spreadsheets, PowerPoint presentations, and image files, which can all be digitally signed directly from the platform.
The eSign feature includes a full workflow visible via the eSign vault, which tracks the status of sent documents, including those signed and those still pending. A reminder function can also be activated directly from the iFactFind platform to prompt signees, ensuring timely completion. Additionally, 2-Factor Authentication is incorporated to verify the identity of the signees, ensuring that documents are delivered and signed by the correct parties. Advisers also have the option to sign documents alongside their clients, facilitating a more collaborative and transparent signing process.
Already accepted and approved by major licensees, iFactFind's eSign functionality not only meets but exceeds the requirements set by Australian electronic signature regulations. By integrating these robust eSigning capabilities, iFactFind provides financial advisers with a powerful tool to manage documents efficiently, securely, and in full compliance with legal and regulatory standards, thus enhancing client relationships and operational productivity.
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